It's not what you say – but how you say it – that counts

Effective communication isn’t just what you say.  How you say it is equally important. Consider the case of Pam, Jennifer and Greg.  Pam and Jennifer were valued employees about to be discarded because of a simple communication style difference.

To read the rest of this article from the Business Journal of Jacksonville, see: It’s not what you say – but how you say it – that counts,

http://jacksonville.bizjournals.com/jacksonville/stories/2005/03/28/smallb3.html

After Jennifer researched possible solutions to a problem, she’d tell her boss, Pam, the conclusions before presenting how she’d arrived at them.  Pam felt manipulated and insulted and considering firing Jennifer.

At the same time, Pam was getting great results but sensed that her boss, Greg, was upset with her.  He looked bored and impatient in their meetings.  She’d overheard him saying she was a fuzzy thinker who didn’t have the incisive mind necessary for promotion.

She’d tried to please him by giving him more extensive reports of potential projects, especially the process by which she’d gathered the information.  She wanted to make sure he had all the details so he could make up his own mind before she presented her suggestions.

Jennifer and Greg are “bottom liners.”  They present options or conclusions first so people can analyze their reasoning to see if they’d arrive at the same ones.  Greg wants a conclusion up front so he can decide rapidly whether he likes it or whether he needs to hear more details.  Once he reaches a decision, he doesn’t want to waste his time on extraneous information.

Pam is a “processor.”  She reviews how she arrived at a conclusion before giving her favored option.  That way, people can make up their own minds, without manipulation, to see if they arrive at the same one.

Miscommunication resulting from different communication styles causes escalating hostility, extra work, diminished productivity and lost profits.

Each style has benefits, but each also creates problems.  How do you discover what they are? Ask someone who favors one style about its advantages and about the problems with the other style.

Take responsibility for matching preferred work styles and communication.  Although it’s easy to become righteous in defending your favored style of communication, results are more important than style.

People are not their titles or functions, they’re individuals and most are trying to do their best in ways that have worked for them before - despite what you may think about them because you favor your style and can justify why it’s best.

In our time, diversity makes the problem worse.

Learn to detect other people’s preferred styles and how to communicate effectively in that style.  That’s not too much for you to learn. You’re a human being, designed to learn these styles rapidly.  That’s how all babies learn to please and manipulate their parents.

Whenever possible, communicate face-to-face when something might be sensitive or at the first sign of a misunderstanding or adverse emotional response.  Don’t text or use e-mail.  Get away from your desk and share coffee or food.  Create a human interaction with two people trying to understand how to talk to each other to get the best results, not an interaction to see who is right or can beat the other person down.

I typically focus on preferred styles in about 30 different situations.  A few other examples of important communication style differences are: saying things bluntly vs. talking around a subject; preferring written vs. verbal communication; brainstorming by talking vs. talking only after making a decision; focusing on the exact dictionary definition of words vs. expecting people to read between the lines; communicating in thoughtful monotones vs. passionate variations.

Are your messages going unheard or are you misunderstanding individuals and groups with different communication styles?

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

Promoting a 'Drama Queen' is guaranteed to create chaos

‘Drama Queens’ and their male counterparts may look like they’re responding quickly – rallying the troops, taking charge and solving problems.  But they cause more chaos at work and create more fallout than the problems they’re reacting to.  Don’t be fooled by their high energy and don’t promote them.  Drama Queens come in many forms.  For example: To learn to recognize and stop them, read more.

To read the rest of this article from the Houston Business Journal, see: Promoting a ‘Drama Queen’ is guaranteed to create chaos http://www.bizjournals.com/houston/stories/2010/01/25/smallb3.html

Although they come in many forms, Drama Queens share some common traits.  They:

• Act as if drama is more important than results or that they believe that drama is necessary to get results.  They suck everyone dry of emotional energy.
• Seem strong and forceful, and are perfectionistic, nit-picking, control freaks.
• Over-react as if everything is a matter of life and death.  They jump to conclusions and blow up.  They’re super-intense, angry, hostile and emotional, instead of thoughtful.
• Want all hands on deck and devoted to the latest emergency.  Nothing else matters.
• Are vindictive blamers.  They take everything personally and remember forever.
• Think that spewing of emotions reveals the “real” person.  They’re uncomfortable with coworkers they see as expressionless.  To Drama Queens, loud emotions show strength; calm people are wimps.

They use their strong emotions and manipulations to get what they want.  Sometimes they’re overt bullies while other times they use sneaky, covert bullying tactics.

Our language has many expressions for the perspective necessary for judicious action: ‘Don’t make a mountain out of a molehill; don’t throw the baby out with the bathwater; don’t try to kill mosquitoes with a bazooka; don’t jump to conclusions; don’t promote a Drama Queen.’

There are ways you can eliminate the high cost of a Drama Queen’s bullying and low attitudes.

All tactics are situational.  Expert coaching and consulting can help you create and implement a plan that fits you and your organization.

More Bullies in Public or Private Schools?

In his New York Times Op-Ed column, Charles M. Blow reported on the experience of his three children and the results of a study conducted by the Josephson Institute Center for Youth Ethics, which interviewed more than 43,000 high school students.  He reports that the study showed:

• “Boys who went to private religious schools were most likely to say that they had used racial slurs and insults in the past year as well as mistreated someone because he or she belonged to a different group.
• Boys at religious private schools were the most likely to say that they had bullied, teased or taunted someone in the past year.
• While boys at public schools were the most likely to say that it was O.K. to hit or threaten a person who makes them very angry, boys at private religious schools were just as likely to say that they had actually done it.”

In addition, he says that, “While some public schools have issues with academic attainment, it appears that some private schools have issues with tolerance.  No person is truly better when they lack this basic bit of civility.”

Most of the discussion and argument will focus on whether or not his general conclusions are correct about most private versus public schools.  And many people will base their conclusions on their personal experience in each type of school.

But the important point is not about the generalizations.  Don’t get distracted by academic speculation about the generalizations.  The important point is about the schools your children are going to.

If your children are going to a school that tolerates or encourages other children to think that they’re special and, therefore, that they can tease, taunt, mistreat, bully or abuse people who are different, that’s the situation you need to focus on.

Children need to feel that they’re special and that high standards of behavior are expected of them.  The problem is caused by the idea that, therefore, they can scorn or torment other people who aren’t in their group or who are different.

Bullies will target any difference they can find.  It’s not the difference that causes bullying; it’s the bullies who find the difference.  Of course bullies will focus on race, religion, color, gender, sexual preference, etc.  But we all also know examples of mean girls and mean boys who bully people they decide are too tall or short, too skinny or fat, or who have different hair color or hair style, or different clothes, or who aren’t as fashionable or faddish.

Their bullying can range from verbal, emotional and cyber-bullying to physical violence.  They form cliques or gangs to harass, cut-out, put-down, torment and abuse their targets.  If responsible adults don’t intervene and stop the behavior, bullies will be emboldened to push every boundary and to take power.  Unfortunately, mean parents often encourage their kids; sharing their prejudices and hatreds or thinking that popularity is worth any price.  Also, bullying parents will protect and defend their bullying kids, like Lucius Malfoy protecting his rotten son, Draco, in the Harry Potter series.

I’ve consulted with principals, teachers and staff of both public and private schools, who won’t ignore, tolerate or support bullying.  And we have developed effective programs to stop bullying.  In addition, I’ve seen both public and private schools in which principals, teachers and staff look the other way or condone or even applaud harassment, bullying and abuse.  Some even think that building school spirit this way is worth sacrificing a few weaklings or sinners.

I’ve also coached families of children in both public and private schools to help them learn how to stop bullies and how to be skillful when dealing with reluctant, do-nothing principals.  The “reasons” for the bullying usually vary from situation to situation, but the tactics used by bullies are the similar across the board.

More than generalization to be discussed and disputed intellectually at a party, we’re hit home emotionally by what happens to our children.  If one school, whether public or private, doesn’t stop bullies and it’s your children’s school, that’s the one that counts in your life.

But there is one generalization that cuts across all lines; we can stop bullies before we’ve analyzed in detail the reasons why a particular kid or group of kids selects its target(s) and long before we can teach them to have increased empathy and tolerance.  The first step is always having clear, firm and immediate consequences for the perpetrators.

If we don’t stop bullying and abuse, we’ll continue the downward spiral of stress, anxiety, negativity and depression; of loss of self-confidence and self-esteem; and of increased suicides among targets who become victims because the responsible adults didn’t protect and defend them.

Teacher manipulated by ‘professional victim’, a stealth bully

This post is based on the following comment: WOW!!!  I was amazed to find your post, "How do you know if someone is your friend?" right when I needed it most.  I now know what category my daughter's best friend falls under.  My daughter has gone through MOST of the examples that were used in this post with her friend for over 3 years and because there is no hitting involved...it was hard to really label what was going on.  But terming her a "Stealth Bully" is perfect!! I actually can't believe how on target your examples were; they’re so close to what my daughter has been experiencing with a person who was supposed to be her friend.  Just recently, she finally told her supposed friend that she is going to take a break from their relationship because the friend won't stop her negative behavior.  The supposed friend had a fit at school (uncontrollable crying) and got sympathy from other students.  She told everyone my daughter was bullying her and she didn't know why my daughter won't be her friend anymore.  Her supposed friend also manipulated the teacher by breaking out into tears in the classroom and telling the teacher that she has no idea why she is being ignored.

The teacher yelled at my daughter and told her that she will not tolerate any bullying in her class.  My daughter had no chance to explain her side and is devastated at how this has blown up in her face when she is not the bully.

Tears are a very strong weapon when used by manipulative, professional victim children.  I am coaching my daughter now what to say to the teacher because I want her to learn how to stand up for her rights in a respectful way.  I am going to show her your post so that she can understand more what is going on here.  Hopefully this will make her feel better, although right now she feels everyone is on her friend’s side.  Thanks for the post!

**********

Hi,

I’m glad you found the post and that it helped.

Taking what you said as accurate and true, you and your daughter have run into a common manipulative, stealthy bullying tactic.

When someone (your daughter’s supposed friend) cries, most people assume that someone else (your daughter) must have done something bad and should be stopped.  Most people react to their assumptions and attack the designated perpetrator (your daughter).  Your daughter got labeled unfairly and without being allowed to present her side.  Also, the teacher didn’t judge by character, because bullies like your daughter’s supposed friend usually manipulate the same way repeatedly.  They can be recognized by their repeating pattern of behavior – that’s how the get what they want.  And I’d suspect that your daughter doesn’t have a pattern of bullying or abusing her friends.  Shame on that teacher for jumping to conclusions, supporting the bully and blaming the true victim.

A person who uses the crying, victim tactic repeatedly is a special type of manipulative, stealth bully that I call “Professional Victims.”  Your daughter has been victimized by a person using their hurt feelings to gain power and control; a sneaky professional victim.  We often see this between brothers and sisters who want to manipulate their parents.

You’re on the right track coaching your daughter how to stand up for herself.  However, since I suspect that she’s younger than high school age, and since adults sometimes won’t admit error in front of children, you also may need to talk with the teacher and the principal to make your daughter’s case.  Gather evidence, if you can, of other times when the supposed friend has used the same sort of tactics that depend on her feelings being hurt.

Maybe they also need a copy of the original blog post and my book, “How to Stop Bullies in their Tracks.”  My next book, “Parenting Bully-Proof Kids” and a 10 disc CD set containing both books should be out right after Thanksgiving.

Of course, the professional victim is not really a friend of your daughter’s.  Professional victims are selfish, vicious, ruthless control-freaks.  They try to manipulate authorities to defend them and to punish people they’re trying to beat into line.

Your daughter is now testing everyone at school.  She should make her case and then see who is foolish enough to believe the false friend.  Your daughter doesn’t really want to be friends with people who don’t recognize her good character, as opposed to the professional victim’s.  Your daughter may find out that no one at school sees clearly.  Well, now she knows about them.  Be resilient.  Move on and get better friends when she moves up to the next school.  She simply won’t be going to reunions with those people.  No great loss.

I know that may sound difficult if she wants to gain acceptance by a peer group.  But part of her job in life is to test the whole world and keep on her island only the people who see her worth and whom she likes.

Good luck and best wishes.