Suppose your employees are grumbling about one of your senior managers, the director of a key department – he’s much too harsh and turnover is high.  What should you do? One option, the easy way out, is to ignore it.  This option may be especially appealing if productivity is decent, despite the grumbling.

To read the rest of this article from the Business First of Louisville, see: What to do when complaints are about a senior manager http://louisville.bizjournals.com/louisville/stories/2005/01/24/editorial2.html

But suppose you look deeper and the evidence is clear:  Your senior manager is a critical perfectionist.  He micro-manages with sarcastic criticism and put-downs, browbeats staff relentlessly, never gives compliments and hogs the credit and shovels the blame.  He harasses, bullies and abuses his staff.  Even long-term stars want out and productivity is merely OK.  Unhappiness has spread to other departments that have interacted with him.

You can still find easy explanations to avoid getting involved: You have other worries, there are no red flags on balance sheets, he treats you OK and he hasn’t thrown anything, hit anyone or blown up in public.  Employees always complain about hard-driving leaders and why open a can of worms?

Leaders who still gloss over these situations are merely conflict-avoidant.  They’ll ensure years of hard feelings, declining performance, scorn behind their backs and, eventually, increased costs to clean out a bigger cesspool.  Or maybe they think they’ll be long gone before it backs up to their door.

Another option is often chosen by leaders who think, “We’re all good people here. If we got together we’d agree on an effective compromise.”  They hope the politically correct approach of facilitated negotiation will manufacture a solution that works for everyone.

But in this situation that’s just a band-aid.  It won’t lead to long-term, productive change because the problem is a brutal manager, not a lack of understanding and acceptance of different styles within a reasonable range.

At this point, there’s little incentive for the senior manager to make consistent, lasting change.  During negotiations a lot of talk will happen, fingers will get pointed, people will get argumentative and defensive, hopes will get raised and dashed, and people will become even more polarized, antagonistic and litigious.  You’ve simply delayed a real solution and upped the pain and cost.

I recommend a third option: To give the problem manager a chance to turn things around and mend fences, give him an ultimatum - “change or else” - backed by short timelines, close monitoring, effective support for the changes you want him to make and repeated praise from you for any progress.

Get a coach-advisor the manager can respect, accept and trust.  He will need to learn a new managing style and new communication skills.  Expect stepwise progress as he learns whether his new approach can keep productivity, quality and kudos high.  Help him maintain leadership credibility by requiring training for the whole department hand having him participate.

How do you know when to quit dodging your responsibility and to use the third option? A truthful and global costing out is crucial.  See original article for details.

Take into account the effects of his behavior on:

  • Productivity.
  • Time spent by HR, staff and supervisors in all departments talking about incidents and dealing with complaints and hurt feelings.
  • Effects on inter-departmental interactions.
  • Transfer and turnover of good employees, especially outstanding young people who would be the next generation of leaders.
  • Monetary and emotional costs of facilitated negotiations that fail.
  • Costs for litigation, lawyers and buying silence from many employees.
  • Lost respect for you and lost passion for your mission and goals, which will infect the organization.

You may have heard the expression, “People don’t leave organizations; they leave bad supervisors.”  That’s much too simplistic.

Once you have competitive benefits, great people leave bad environments – including poor supervisors, peers and coworkers, and systems that thwart accomplishment.  The most effective way of keeping the best employees and managers is setting high standards and standing up for them.

Remember, your leadership is on trial also.

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

Effective communication isn’t just what you say.  How you say it is equally important. Consider the case of Pam, Jennifer and Greg.  Pam and Jennifer were valued employees about to be discarded because of a simple communication style difference.

To read the rest of this article from the Business Journal of Jacksonville, see: It’s not what you say – but how you say it – that counts,

http://jacksonville.bizjournals.com/jacksonville/stories/2005/03/28/smallb3.html

After Jennifer researched possible solutions to a problem, she’d tell her boss, Pam, the conclusions before presenting how she’d arrived at them.  Pam felt manipulated and insulted and considering firing Jennifer.

At the same time, Pam was getting great results but sensed that her boss, Greg, was upset with her.  He looked bored and impatient in their meetings.  She’d overheard him saying she was a fuzzy thinker who didn’t have the incisive mind necessary for promotion.

She’d tried to please him by giving him more extensive reports of potential projects, especially the process by which she’d gathered the information.  She wanted to make sure he had all the details so he could make up his own mind before she presented her suggestions.

Jennifer and Greg are “bottom liners.”  They present options or conclusions first so people can analyze their reasoning to see if they’d arrive at the same ones.  Greg wants a conclusion up front so he can decide rapidly whether he likes it or whether he needs to hear more details.  Once he reaches a decision, he doesn’t want to waste his time on extraneous information.

Pam is a “processor.”  She reviews how she arrived at a conclusion before giving her favored option.  That way, people can make up their own minds, without manipulation, to see if they arrive at the same one.

Miscommunication resulting from different communication styles causes escalating hostility, extra work, diminished productivity and lost profits.

Each style has benefits, but each also creates problems.  How do you discover what they are? Ask someone who favors one style about its advantages and about the problems with the other style.

Take responsibility for matching preferred work styles and communication.  Although it’s easy to become righteous in defending your favored style of communication, results are more important than style.

People are not their titles or functions, they’re individuals and most are trying to do their best in ways that have worked for them before - despite what you may think about them because you favor your style and can justify why it’s best.

In our time, diversity makes the problem worse.

Learn to detect other people’s preferred styles and how to communicate effectively in that style.  That’s not too much for you to learn. You’re a human being, designed to learn these styles rapidly.  That’s how all babies learn to please and manipulate their parents.

Whenever possible, communicate face-to-face when something might be sensitive or at the first sign of a misunderstanding or adverse emotional response.  Don’t text or use e-mail.  Get away from your desk and share coffee or food.  Create a human interaction with two people trying to understand how to talk to each other to get the best results, not an interaction to see who is right or can beat the other person down.

I typically focus on preferred styles in about 30 different situations.  A few other examples of important communication style differences are: saying things bluntly vs. talking around a subject; preferring written vs. verbal communication; brainstorming by talking vs. talking only after making a decision; focusing on the exact dictionary definition of words vs. expecting people to read between the lines; communicating in thoughtful monotones vs. passionate variations.

Are your messages going unheard or are you misunderstanding individuals and groups with different communication styles?

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

You’ve seen the sign, or some variation of it: “Clean up your mess.  Your mom doesn’t work here.”  It’s an obvious reminder to the slobs among us that they’re a real problem. But there’s a flip side to this problem: the office “mom” – male or female – who cleans up after the slobs.  That may sound like a good thing, but office moms create their own set of problems.

Office moms come in two flavors; those who clean up the physical debris left by others and “e-moms” who try to clean up other people’s emotional garbage.

To read the rest of this article from the Cincinnati Business Journal, see: Office moms, slobs, princesses stir up distracting soap opera http://www.bizjournals.com/cincinnati/stories/2007/06/25/smallb5.html

There are people who leave physical messes and people who leave emotional messes like hot-tempered, hostile staff no one wants to tangle with and bosses who want go-fers to take care of their personal, menial chores.

The fact is some people are lazy, uncaring and irresponsibleThey act like overgrown children or arrogant princes/princesses expecting to be waited on.  You have to decide which values matter most.  Is it leaving people alone, because of politeness or fear, or setting and enforcing communal standards of behavior, despite resistance?

If you ignore slobs, resentment will grow among staffers who get stuck cleaning up other people’s messes.  Weak staff will also want slob privileges.  Resentment will destroy productivity.

Volunteer office moms clean up other people’s physical messes.  Acting out of courtesy or martyrdom, office moms appear to be benevolent.  But even if they’re happy cleaning up after others, there’s an insidious side effect that can cost more than the immediate benefits.

When someone caters to grown “children,” the latter tend to remain children.  Lack of responsibility about break rooms usually leads to lack of responsibility about team effort.  It spreads to messy, worthless paperwork and incomplete projects.

The most insidious and destructive side of the slob-mom equation are people who dump emotional garbage around the office (e-slobs) and their partners, e-moms, who listen sympathetically and try to clean up the messes.  E-slobs continually vent their hurt, frustration, complaining and criticism.  They want support for personal agendas.

One variant of e-slobs are bosses who want emotional voids filled by endless praise and unconditional love.  They often create loyalty tests for you to prove your love.  For example, they’ll demand that you miss important family events in order to wait on them over trivial matters.

E-moms encourage melodrama and make feelings more important than productivity.

Of course, you want your staff to care about one another, but e-moms and e-slobs take a tremendous toll on overall productivity.  You need to intervene quickly if you have a slob team.

E-moms, e-slobs and princesses create the same symptoms.  Performance decreases.  Behavior sinks to the lowest level tolerated.  Narcissists, incompetent, lazy, gossip, back-stabbing, manipulation, hostility, crankiness, meeting sabotage, negativity, relentless criticism, whining, complaining, cliques, turf control, toxic feuds, harassment, bullying and abuse thrive.  Power hungry bullies take power.

Don’t be a slob or dependent boss who needs an office mom.  Don’t look for a warm, soft, friendly shoulder on which to cry at work.  And don’t waste work time on melodrama.  Handle your feelings on your own time.

On the flip side; don’t be an office mom.  You won’t make things better being a peacemakerBegging, bribery, endless praise, appeasement, endless ‘second chances,’ unconditional love and the Golden Rule usually encourage more harassment, bullying and abuse.  Stop emotional bullies and stop bullying.

Work is about work, not soap opera.  Stick to that agenda and you’ll be better off.

High standards protect everyone from unprofessional behavior.  You can learn to eliminate the high cost of low attitudes, behavior and performance.

All tactics are situational.  Expert coaching and consulting can help you create and implement a plan that fits you and your organization.

You probably wouldn’t have many second thoughts about dismissing an employee who’s extremely unproductive or behaves outrageously. But what about an employee whose performance is mediocre, but not horrible?  Or whose behavior is bad, but not outrageous?  That can be a tougher call.  But ignoring these problems can have a huge negative impact on productivity, morale and your career as a leader.

How do you know whether to let the situation continue or when it’s time to give him a last chance to straighten out before you remove him?

To read the rest of this article from the East Bay Business Journal, see: Handling the marginally troublesome employee http://www.bizjournals.com/eastbay/stories/2008/09/01/smallb6.html

For example, Carl manages a support group whose productivity is adequate.  But the managers Carl is supposed to support complain that he’s too difficult to work withHe always has facile excuses when he misses deadlines.  He conveniently forgets promises he made.  Worse, he feels defensive and blows up at meetings and verbally attacks other managersHis negativity is catching and toxic to the rest of your team.

As his department head, you can see Carl’s problems and the unhappiness of your other managers.  But you can also see the benefits Carl brings. He’s technically skilled and admired by people who don’t work with him.  He’d be difficult to replace.

In essence, Carl is abusing and bullying you by doing just enough to get byIf you don’t act you’ll create multiple problems for yourself with the rest of your staff.

Real leaders bite the bullet when they have a bad situation on their handsIf Carl is unhappy with your oversight but won’t change his behavior, help him find a job somewhere else.  Plan ahead; start looking for a replacement when you begin to hold him accountable.

When Carl is gone, your credibility will increase and you’ll get lots of positive feedback.  Other managers will heave a great sigh of relief. There’ll be a decrease in insubordination, tension and complaining.  Sick-leave and turnover will also decrease. People will thank you and tell you more stories about how bad it really was.

The simple fact is that failing to deal appropriately with a problem employee like Carl is a formula for disaster.  If you have a Carl you don’t want to deal with, ask yourself: Are you willing to sacrifice your career to avoid confronting an employee who’s creating problems within your organization?

Learn what you can do to eliminate the high cost of mediocre and poor attitudes, behavior and performance.

All tactics are situational.  Expert coaching and consulting can help you create and implement a plan that fits you and your organization.

Inefficient technology and operational systems can suck the energy out of a company.  Bottomless-pit projects are interminable, yielding few benefits from more effort thrown at them.  They’re the subjects of fruitless, time-wasting meetings. But fixing them is child’s play compared to stopping the human “vampires” who suck the energy out of those around them at work.  Unfortunately these narcissistic, bullying energy vampires are all too common.  If you ignore them, they’ll destroy productivity and morale.

Here are a few examples to be on the watch for in your workplace:

To read the rest of this article from the Phoenix Business Journal, see: Stop office ‘energy vampires’ before they suck you dry http://www.bizjournals.com/phoenix/stories/2009/07/20/story18.html

Toxic, manipulative energy vampires steal everyone’s time, prevent industrious co-workers from meeting their deadlines and increase frustration and tension in the office.  They’re negative, control-freaksBecause of these vampires, many coworkers dread coming to workConflict-avoidant managers and coworkers create space for these bullies to flourish.

Even worse, we tend to waste even more coworker time talking about the latest incident, or we take our frustration, grumpiness and anger out on our teammates.  Also, we take our frustration home and waste precious family time venting about the energy vampires.

Interacting with them leaves coworkers feeling drained, as the vampires suck the energy out of those around them, drop by drop.

Learn what you can do to eliminate the high cost of their low attitudes.

All tactics are situational.  Expert coaching and consulting can help you create and implement a plan that fits you and your organization.

People often wonder if they’re being bullied, controlled or abused by their spouses.  They want experts to help them recognize the signs and give them an educated, experienced opinion so they’ll have a new weapon in the next round of the endless battle.  That’s a useful tactic but the major benefits are not what most people think. In addition to overt threats and violence, some criteria that we’re facing bullying, controlling or abusive husbands or wives are:

  1. After marriage or kids, they changed from charming to controlling, sometimes step by step.
  2. They make the rules; they control everything.  We feel emotionally blackmailed, intimidated and drained.
  3. Their standards rule – our “no” isn’t accepted as “no.”  Their sense of humor is the right one.
  4. They isolate us.
  5. They control us with their disapproval, name-calling, putdowns, demeaning, blame, shame and guilt-trips.  They use the opinions other people who agree with them – their friends, their parents – to justify what they do.
  6. They don’t take our kindness, compassion and sympathy as a reason to stop.  They take our self-control as an invitation to bully us more.
  7. They’re willing to argue forever and never admit that they have to change.  Whenever we make a good point, they attack on a different subject.

Or we might recognize the seven warning signs of bullying, controlling narcissists:

  1. They think they know best about everything.
  2. Their excitement is contagious and sweeps us along.
  3. They think they don’t have anything to learn.
  4. They’re more important than we are.
  5. They think their rules should rule.
  6. Everyone is a pawn in their game.
  7. They think their excuses should excuse them.

Both lists are phrased as “They,” but really – we give in; we let them win.  We’re the ones who think good reasons or arguments, more understanding, begging, bribery, appeasement, forgiveness, unconditional love or the Golden Rule will work if we try hard enough.  We’re the ones who think we’re wrong if we give up on someone.

The major, but usually overlooked, benefit in recognizing and labeling the patterns of behavior as “bullying” and the person as a “bully” is that it’s a powerful label.

  1. Indeed, many men women allow themselves to be bullied repeatedly because they don’t recognize and label the control and abuse as “bullying.”
  2. But when we label what’s happening as “bullying,” the unknown terror no longer seems so overwhelming; it’s reduced in size as the light of a strong label shines on their behavior.  Our shame, guilt, doubt and hesitation decreaseOur self-bullying, negative self-talk decreases.
  3. Our spirit rises up; we feel energized and empowered to fight back.  Our will, determination and dedication are strengthened.  Our courage, perseverance, endurance and resolution are engaged.  We won’t quit any more and temporary defeats don’t defeat us for long.
  4. We take charge of our attitudes and feelings, and increase our self-confidence and self esteem.  In so doing, we take charge of our actions and our future.  We gain clarity about our goals and seek personalized coaching to develop a plan and carry it out.
  5. Once we know what we’re up against, we look for information, skills and help.  We feel more powerful when we re-enter the fight.

 

In the next article, we’ll talk about an even better tactic than taking the strength we gain from using the words “bullies” and “bullying” into battle as our shield and sword.

Many types of family bullying are obvious, whether it’s physical or verbal harassment, nastiness or abuse, and targets or witnesses usually jump in to stop it.  The typical perpetrators are mothers and fathers bullying each other or the kids, sibling bullies, bullying step-parents or kids sneakily bullying a step-parent in order to drive a wedge between a biological parent and their new partner. But many people allow extended family members to abuse their children or their spouses, especially at the holidays, because they’re afraid that protest will split the family into warring factions that will never be healed.  They’re afraid they’ll be blamed for destroying family unity or they accept a social code that proclaims some image of “family” as the most important value.

Except in a few, rare situations, that’s a big mistake.

A rare exception might be an aged, senile and demented, or a dying family member whose behavior is tolerated temporarily while the children are protected from the abuse.

But a more typical example of what shouldn’t be tolerated was a grandpa who had a vicious tongue, especially when he drank.  He angrily told the grandchildren they were weak, selfish and dumb.  He ripped them down for every fault – too smart, too stupid; too fat, too skinny; too short, too tall; too pretty, too ugly; too demanding, too shy.  He also focused on fatal character flaws; born lazy, born failure, born evil, born unwanted.

For good measure, he verbally assaulted his own children and their spouses – except for the favorite ones.  He even did this around the Thanksgiving and Christmas tables when the parents and their spouses were present.  He was always righteous and right.

Imagine that you see the fear, stress, anxiety and pain on your children’s faces and on your spouse’s face; you feel the pain and anger in your own heart.  You hate being there; you hate exposing your family to the negativity and abuse.  The rest of the adults try to shrug it off saying, “It’s only dad.  He really does love us.  His life has been hard.”  Or they insist, “Don’t upset the family, don’t force us to choose sides, family comes first.”

What can you do?

I assume you’ve asked him to stop or given him dirty looks, but that only seemed to encourage him to attack you and your children more.  Or he apologized, but didn’t stop for even minute.  When you arrived late and tried to leave early, he attacked your family even more.  He blamed you for disrupting the family.  The rest of the adults also said that it’s your fault you aren’t kind and family oriented enough to put up with him.

What else can you do?

I think you have to step back and look at the big picture – a view of culture, society and what’s important in life.  Only then can you decide what fights are important enough to fight and only then will you have the strength, courage and perseverance to act effectively.

Compare two views: one in which blood family is all important. We are supposed to do anything for family and put up with anything from family because we need family in order to survive or because family is the greatest good.  This view says that if you put anything above family, especially your individual conscience or needs, you’ll destroy the foundations of civilized life and expose yourself in times of need.  In this view, we are supposed to sacrifice ourselves and our children to our biological family – by blood or by marriage.

We can see the benefits of this view.  When you’re old and sick, who else will take care of you but kith and kin?  In this view, the moral basis of civilization is the bond of blood and marriage.  Violate that relationship, bring disunity into the family by standing up for your individual views and you jeopardize everything important and traditional.

In my experience, this view is usually linked to the view that men and inherited traditions should rule.  Boys are supposed to torment girls because that teaches them how to become men.  Girls are supposed to submit because that’s their appointed role – sanctioned by religion and culture.  If men are vicious to women and children, if old people are vicious to the young, that’s tolerated.

Contrast this view with an alternative in which behavior is more important than blood. Your individual conscience and rules of acceptable behavior are more important than traditions that enable brutality and pain generation after generation.  What’s most important in this view is that you strive to create an environment with people who fill your heart with joy – a family of your heart and spirit.

If you choose the first view, you’ll never be able to stop bullying and abuse.  Your children will see who has the power and who bears the pain.  They’ll model the family dynamics they saw during the holidays.   You’ve abdicated the very individual conscience and power that you need to protect yourself and your children.  You’ll wallow in ineffective whining and complaining, hoping that someone else will solve your problem.

The best you can hope for outside the family, when your children face bullies who have practiced being bullies or being bullied at home, is that school authorities will do what’s right and protect your children from bullies.  But how can you expect more courage from them than you have?  Or why shouldn’t they accept the culture which tolerates bullying and abuse, just like you have?

Once you’ve decided that you will stop accepting intolerable behavior, your action plan will have to be adjusted to the circumstances, for example:

  • Are you the biological child in the family or merely a spouse?
  • Is your spouse willing to be as strong as you?
  • Who’s the perpetrator – a grandparent, another adult or spouse, a cousin, a more distant relative?
  • Do you see the perpetrator every year or once a decade?
  • Do other adults acknowledge the abuse also?

Expert coaching and good books and CDs like “Bullies Below the Radar: How to Wise Up, Stand Up and Stay Up” and “How to Stop Bullies in Their Tracks” will help you make the necessary inner shifts and also develop a stepwise action plan that fits your family situation and newly developed comfort zone.  For example, see the case studies of Kathy, Jake and Ralph.

Keep in mind that while you hope the perpetrator will change his or her behavior, your goal is really to have an island with people who make every occasion joyous.  You must be prepared to go all the way to withdrawing from family events or to starting a fight that will split the family into two camps.  But at least you’ll be in a camp in which you feel comfortable spending the holidays.

Be prepared to be pleasantly surprised.  Sometimes when one person speaks up, many others join in and the combined weight of opinion forces an acceptable change.  Sometimes if you say you’ll withdraw, you’ll be seen as the most difficult person in the room and the rest of the family will make the abuser change or ostracize him or her.

Recent articles in the “New York Times” by Shayla McKnight, in the “Harvard Business Blogs” by Cheryl Dolan and Faith Oliver, and in “Stumble Upon” have focused on the harm done by workplace “gossip girls,” “mean girls” and on the difficulty in stopping these bullies.  However, some academics have even made a case for the benefits of gossip at work. Although men also engage in gossip at work, the typical image of harassment and bullying with gossip involves grown up mean girls using the same tactics they perfected in middle and high school.

Gossip is part of a pattern of negativity, verbal abuse, sabotage, rumor mongering, exclusion, back-stabbing, public ridicule, “catfights,” arguments, vendettas, disrespect, cutting out and forming warring cliques, crowds or mobs that wreaks havoc on previously productive teams.  Conflict and stress, and turnover and sick leave increase, while morale and productivity are destroyed.  These tactics lead to hostile workplace and discrimination suits against companies that don’t actively recognize and remove stealthy gossip girls, their supporters and managers who tolerate the bullying.

Although gossip, harassment and bullying by mean girls are scourges at work, they can be stopped.

Of course there are people for whom gossip is a way of life.  They can’t imagine living without talking about other people.  But if you want to maximize productivity of your team or company, you’ll have to stop these people, as well as the hardened climbers who use gossip to gain power and turf, or who simply like inflicting pain on their victims.

The key to stopping these hostile behaviors is team agreements:

  • Ban the practices – have clearly stated company policies and procedures.
  • Publicize the no-gossip policy during interviews and new-employee orientation.
  • Track behavior as part of evaluations that count.
  • Involve the whole team, as well as managers, to hold one another accountable.
  • Remove people who insist on their own destructive behavioral code.

Make the overall tone at work be “We have more important things to talk about than gossip.”

Obviously, the burden falls on owners and leaders.  They set the tone.  If they’re the gossip girls or boys, you won’t be able to change their company.

But owners and leaders can’t do it themselves.  They must involve and enroll all the employees.  They must promote and keep only those who actively support the effort to create better attitudes and behavior.

Sometimes the voices of an outside expert and company lawyers are necessary to guide the process.  But ultimately, leaders and employees must take charge of creating an environment where they can thrive without having to look over their shoulders with the same kind of anxiety and fear they had in middle of high school.

Bullying cliques (or vicious gangs) are apparent early in life.  They’re rampant in junior high school and high school.  You can see the same type of behavior perpetuated in the workplace.  O, the bullying is more harsh and twisted, and the justifications are more slick, but you can see the same ugly bullies, only in bigger bodies. What’s been your experience with cliques at work?

What do you think the top reasons are that people gang up on others?

Do women or men do it more – and to whom?

Typical clique behaviors that create a hostile workplace include, but are not limited to:

The top ten reasons I’ve seen people form hostile, nasty cliques at work are:

  1. They’re jealous of other people’s intelligence, talent, skill, potential or success.
  2. They’re insecure and hate or are threatened and scared by differences and get to feel superior when they disparage other people.
  3. They use the clique to gain power, promotions and publicity.
  4. They want to attach themselves to the “in” crowd.
  5. They feel a thrill at the power of making someone suffer or beg for mercy.
  6. They feel justified because the victim did something bad to them.
  7. They feel powerful that they’re in control of punishment and retribution.
  8. Habits – they grew up that way and don’t know any other way to organize their emotional lives or get what they want.
  9. Narcissism and arrogance – “I’m the greatest.  Kneel before me or feel the whip.”
  10. It’s human nature.

What are the reasons you see most often?

In another post we’ll go into how to get the coaching you need to stop a clique that’s going after you or a coworker.